Suggested Workshop Structure

Practicalities

The suggested time allotment for the workshop is 3 hours, to allow for reflection and discussion, and to leave time for interactive activities and a break in between. Theobjective of the workshop is to introduce key concepts around Justice, Equity, Diversity and Inclusion (JEDI) and the pledge to ‘Leave No One Behind’; to develop a shared vocabulary and understanding as a group; and to provide a foundation for further consideration of these concepts in the context of the Citizen Observatory or Citizen Science initiative. We recommend running the workshop in person, when possible, to aid connection and discussion, but recognise that this is not always possible, and therefore the materials are in a format that can also be used online. We additionally recommend that some light reading is provided to participants before the workshop, to already begin to familiarise themselves with the LNOB pledge and concepts, such as those contained in Section 1 of the Toolkit as an introduction to LNOB.

Materials

• Presentation Slide Deck

• Facilitators Guide

• Workbook

• Potential background reading for workshop participants

Workshop objectives

• To explain what is meant by the terms: justice, equity, diversity and inclusion (JEDI).

• To explain the ‘Leave No One Behind’ (LNOB) concept and pledge.

• To recognise the importance of prioritising JEDI in Citizen Science and participatory research practices.

• To explain of how diverse and equitable practices can increase inclusion in the activities of Citizen Observatories.

• To describe how the activities of Citizen Observatories can be used to address issues of social justice.

• To facilitate a reflection of their relevance to the specific case and context of the FRC and together discuss how these missing or under-represented groups of people might be engaged.

• As a result of these conversations, specific guidance and other resources within the LNOB Toolkit will be pointed to, or a plan made to address that gap in the Toolkit.

Workshop structure

Total session length: 2.5 hours (3 hours max), ideally in person but virtual is also possible

Agenda Item	Timing	Activities	Purpose and Desired Outcome	Facilitation	Materials
Intro & agenda	5	* Welcome * Brief overview of session objectives * Introduction of facilitators and attendees	Review expectations/objectives of the session, introduce toolkit leaders.	Workshop Host
Introduction of Tools	5	* Brief overview of all toolkits under development, their purpose, and how they might be applied in the case of this FRC in relation to the needs that they have identified. * If future Toolkit sessions have been scheduled, refer to those plans here. * Take any questions	Brief overview of the aims of CitiObs and the tools we’re developing for higher-level context. Brief discussion of how the other Tools might be relevant and applied. Provide a sense of a continuum of mentoring/support events planned.	Workshop Facilitator(s)	PowerPoint containing generic description of all tools, and bespoke selection of tools against identified needs
Review of Prioritized needs	10	* Recap of the identified needs, which ones have been agreed on as a priority, and which ones relate to LNOB. * Time for discussion and clarification if necessary – have new priorities emerged?	Start the workshop with a shared understanding of the specific needs of this FRC (especially for the LNOB Workshop Facilitator).	Workshop Host	PowerPoint
Energizer Session – What's the Knowledge in the Room?	10 - 15	* What are your experiences with diversity? * What groups do you already work with or have knowledge of?	The goal is to find out who is in the room, what hats they wear, and their viewpoint on LNOB oriented topics is – but most importantly what knowledge and experience already exists in the group.	Facilitator
Introduction to EDI, JEDI & LNOB	30	Presentation introducing the concepts of EDI, JEDI, and LNOB, and doing some small exercises to aid discussion of these concepts If any introductory reading is foreseen, it needs to be distributed to participants at least 1 week prior to the session. (It would need to be only 1 or 2 pages, just to start with some shared knowledge)	Introduction of the core concepts, and what we mean when we say ‘Leave No One Behind’. Conversation aids to spend some time together considering these concepts.	Toolkit leader(s) / Facilitator	Workshop Slides. Pre-printed templates and other workshop materials where needed.
Break	10
Facilitated discussions in Workshop format	20	* Toolkit leader/Facilitator explains the method for the workshop, and what is requested of the participants. * Participants ask clarifying questions (5 minutes) * The workshop commences according to the method * METHOD WILL BE SELECTED IN DISCUSSION WITH FRC CONTACT POINT	Introduce the reflection facilitation method, experience in practice how the method works, and observe how the participants get on. Assess the suitability of the method for facilitating useful reflections.	Toolkit leader(s) / Facilitator	Sticky notes, Word document or Miro Board copies (digital or print) of the toolkits. Consider language needs.
Second stage of facilitated discussions in Workshop Format	20	* Toolkit leader/Facilitator explains the next step to be taken in the workshop, and what is requested of the participants. * Participants ask clarifying questions (5 minutes) * The workshop commences according to the method * METHOD WILL BE SELECTED IN DISCUSSION WITH FRC CONTACT POINT	Takes a next step from reflection-mode to consideration of what can be done, how it might be done, how that can fit in the FRC planning, and what would be needed. Assess the suitability of the method for facilitating the move from reflections to action planning.
Break	10
Feedback gathering	10	Toolkit leader & Facilitator ask the participants: * What stood out for you from these discussions? * What did you find confusing or maybe even confrontational? * What did you like about the workshop structure itself? * What did not work as well? Do you have some suggestions about how that could be addressed? * What would have liked to cover, that you feel is missing? * How should this workshop be ‘packaged’ to make it DIY? * Do you have ideas of another context or group that you would want to run this workshop with? Can we support you in planning that? (or facilitating again?)	Feedback gathering for ongoing improvements and fine-tuning.	FRC Contact Point/Facilitator
Wrap up & next steps	5	Overview of timeline for FRCs, reminder about evaluation form, group photo.	Set expectations about next steps for FRCs and how this information will be used by CitiObs.	FRC case contact point