LNOB Workshop Structure
Workshop Preparation
The suggested time allotment for the workshop is 3 hours, to allow for reflection and discussion, and to leave time for interactive activities and a break in between. The objective of the workshop is to introduce key concepts around Justice, Equity, Diversity and Inclusion (JEDI) and the pledge to ‘Leave No One Behind’; to develop a shared vocabulary and understanding as a group; and to provide a foundation for further consideration of these concepts in the context of the Citizen Observatory or Citizen Science initiative.
We recommend running the workshop in person, when possible, to aid connection and discussion, but recognise that this is not always possible, and therefore the materials are in a format that can also be used online. We additionally recommend that some light reading is provided to participants before the workshop, to already begin to familiarise themselves with the LNOB pledge and concepts, such as those contained in Section 1 of the Toolkit as an introduction to LNOB.
If any introductory reading is foreseen, it needs to be distributed to participants at least 1 week prior to the session. (It would need to be only 1 or 2 pages, just to start with some shared knowledge)
Materials:
· Presentation Slide Deck
· Facilitators Guide
· Workbook
· Potential background reading for workshop participants
Workshop objectives:
To explain what is meant by the terms: justice, equity, diversity and inclusion (JEDI)
To explain the ‘Leave No One Behind’ (LNOB) concept and pledge.
To recognise the importance of prioritising JEDI in Citizen Science and participatory research practices.
To explain of how diverse and equitable practices can increase inclusion in the activities of Citizen Observatories.
To describe how the activities of Citizen Observatories can be used to address issues of social justice.
To facilitate a reflection of their relevance to the specific case and context of the FRC and together discuss how these missing or under-represented groups of people might be engaged
As a result of these conversations, specific guidance and other resources within the LNOB Toolkit will be pointed to, or a plan made to address that gap in the Toolkit.
Workshop Structure:
Total session length: 2.5 hours (3 hours max), ideally in person but virtual is also possible
Intro & Agenda
Welcome
Brief overview of session objectives
Introduction of facilitators and attendees
Introduction of Tools
Brief overview of all toolkits under development, their purpose, and how they might be applied in the case of this FRC in relation to the needs that they have identified
If future Toolkit sessions have been scheduled, refer to those plans here. Brief discussion of how the other Tools might be relevant and applied.
Provide a sense of a continuum of mentoring/support events planned. Take any questions
Energizer Session – What's the Knowledge in the Room?
What are your experiences with diversity?
What groups do you already work with or have knowledge of?
The goal is to find out who is in the room, what hats they wear, and their viewpoint on LNOB oriented topics is – but most importantly what knowledge and experience already exists in the group
Introduction to EDI, JEDI & LNOB
Presentation introducing the concepts of EDI, JEDI, and LNOB, and doing some small exercises to aid discussion of these concepts
30
Introduction of the core concepts, and what we mean when we say ‘Leave No One Behind’.
Conversation aids to spend some time together considering these concepts.
Toolkit leader(s) / Facilitator
Workshop Slides.
Pre-printed templates and other workshop materials where needed.
Break
10
Facilitated discussions in Workshop format
20
· Toolkit leader/Facilitator explains the method for the workshop, and what is requested of the participants.
· Participants ask clarifying questions (5 minutes)
· The workshop commences according to the method
· METHOD WILL BE SELECTED IN DISCUSSION WITH FRC CONTACT POINT
Introduce the reflection facilitation method, experience in practice how the method works, and observe how the participants get on.
Assess the suitability of the method for facilitating useful reflections.
Toolkit leader(s) / Facilitator
Sticky notes, Word document or Miro Board
copies (digital or print) of the toolkits. Consider language needs.
Second stage of facilitated discussions in Workshop Format
20
· Toolkit leader/Facilitator explains the next step to be taken in the workshop, and what is requested of the participants.
· Participants ask clarifying questions (5 minutes)
· The workshop commences according to the method
· METHOD WILL BE SELECTED IN DISCUSSION WITH FRC CONTACT POINT
Takes a next step from reflection-mode to consideration of what can be done, how it might be done, how that can fit in the FRC planning, and what would be needed.
Assess the suitability of the method for facilitating the move from reflections to action planning.
Break
10
Feedback gathering
10
Toolkit leader & Facilitator ask the participants:
· What stood out for you from these discussions?
· What did you find confusing or maybe even confrontational?
· What did you like about the workshop structure itself?
· What did not work as well? Do you have some suggestions about how that could be addressed?
· What would have liked to cover, that you feel is missing?
· How should this workshop be ‘packaged’ to make it DIY?
· Do you have ideas of another context or group that you would want to run this workshop with? Can we support you in planning that? (or facilitating again?)
Feedback gathering for ongoing improvements and fine-tuning.
FRC Contact Point/Facilitator
Wrap up & next steps
5
Overview of timeline for FRCs, reminder about evaluation form, group photo.
Set expectations about next steps for FRCs and how this information will be used by CitiObs.
FRC case contact point
1.3 Workshop Guidance
As the CitiObs project enters the phase of testing and further developing the Beta version of the LNOB Toolkit via mentoring sessions with the CitiObs Frontrunner Cases, and trialling these workshop materials in practice, we will develop guidance for future users of the Toolkit to run these workshops themselves. This guidance material is therefore not yet developed.
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